In compliance with current regulations on the protection of personal data, you are informed of the following aspects.
1. DATA CONTROLLER
Associació d'Estudiants de Dades (hereinafter, “AED”), with address at C/ Pau Gargallo 14, D.413, 08028, Barcelona (Spain), is the Data Controller of the processing of your personal data.
You may contact AED at the postal address previously indicated or at the following email address for any query, request or clarification regarding the processing of your personal data: hola@aed.cat.
2. WHAT PERSONAL DATA WE PROCESS AND HOW WE HAVE OBTAINED IT
AED shall process the following personal data: (i) any initial data that you voluntarily provide related to a request to register as a participant, information requests made to our association, requests to take part in promotions or requests to receive any of the services offered by AED (We shall give clear, precise instructions of the mandatory data you must provide on each form); (ii) any data that is subsequently generated or exchanged with Users in order for AED to fulfill your initial request; and (iii) any personal data that you provide through social media in order to handle your requests. These data shall depend on the privacy settings of each participant and the use made by each participant of social media, in addition to the privacy policies of the social media in question.
Here are the details of which personal data may be collected when you register as a Participant:
- Identifying data: Name, surname(s), city, country, images or videos of yourself.
- Contact data: email.
- Data on personal characteristics: Gender, age, t-shirt size and menu preferences.
- Academic and professional data: CV, university, current studies, current year of studies.
Here are the details of which personal data may be collected when you register as a Judge, a Mentor or a Volunteer:
- Identifying data: Name, surname(s), images or videos of yourself, links to social media and personal websites.
- Contact data: email and phone number.
- Data on personal characteristics: Gender, t-shirt size and menu preferences.
Here are the details of which personal data may be collected when you register as a Sponsor:
- Identifying data: Name, surname(s), address, zip code, and images or videos of the contact person or the employee of the Sponsor.
- Business contact data: Corporate e-mail of the contact person or the employee of the Sponsor. We also collect what company you are working for currently, as well as your Job title.
- Data on personal characteristics: Gender, t-shirt size and menu preferences.
Here are the details of which personal data is collected to check if cheating has ocurred (check the "Cheating" section in our terms and conditions):
- Identifying and contact data of the reporter: Name, email, phone, etc.
- Identifying and contact data of the participant/team accused of cheating: Name, email, phone, etc.
- Identifying data of other people suspected of being involved in the cheating.
- Identifying data of other witnesses or people who suspect the cheating.
3. WHAT WE PROCESS YOUR PERSONAL DATA FOR
When you subscribe to be the first to know when applications open, register as a Participant, register as a Volunteer, register as a Judge or a Mentor or register as “other attendees/users”:
- AED shall process your personal data to handle and process requests received from you, providing services before and during the event, whether for information, registration, participation in promotions or the rendering of services.
- In addition, your personal data shall be processed to send, including via electronic media, commercial communications about activities, services or products offered by AED that are of a similar nature to those previously requested by you.
When you register as a Sponsor:
- Your business contact data will be processed with the exclusive purpose of maintaining the commercial, contractual or collaborative relationships that the organizers have with the company, entity or organization you work for or collaborate with.
- In addition, your business contact data shall be processed to send, including via electronic media, commercial communications about activities, services or products offered by AED that are of a similar nature to those that motivate the existing relationship between our entity and the company, entity or organization that you work for or collaborate with or providing services before and during the event.
When personal data is collected to check if cheating has occured (check "Cheating" section in our terms and conditions):
- AED shall process your personal data to handle and process the request received from the reporter and carry out the investigation related to cheating.
Regarding the images and videos of yourself:
- AED shall process your personal data to display, broadcast, and/or publish it for advertising purposes through any audiovisual and/or written media (TV, press, internet, social networks, etc.) and in any advertising and media support (brochures, banners, panels, website, memory of activities, publications, reports, etc.).
4. WHY WE MAY PROCESS YOUR PERSONAL DATA
When you subscribe to be the first to know when applications open, register as a Participant, register as a Volunteer, register as a Judge or a Mentor or register as “other attendees/users”:
- AED is legally entitled to process personal data for handling and processing requests from you, as this is required for AED to meet its contractual obligations in respect of such requests.
- With regard to commercial communications sent about activities, services or products offered by AED of a similar nature to those previously requested or acquired by you, the processing of your personal data responds to a legitimate interest of AED, expressly recognized by the data protection regulation as well as by the regulations on services in the information society.
- You may now or at any time in the future object to receiving commercial communications about activities, services or products offered by AED by sending an email to hola@aed.cat.
When you register as a Sponsor:
- The processing of your business contact data relative to maintaining the relationship between the organizers and the company, entity or organization you work for or collaborate with responds to a legitimate interest of our organization, specifically recognized in the privacy regulation.
- With regard to commercial communications sent about activities, services or products offered by the organizers of a similar nature to those that motivate the existing relationship between our entity and the company, entity or organization that you work for or collaborate with, the processing of your personal data responds to a legitimate interest of the organizers, expressly recognised by the data protection regulation as well as by the regulations on services in the information society.
- You may now or at any time in the future object to receive commercial communications about activities, services or products offered by AED by sending an email to datathon.fme@upc.edu.
When personal data is collected to check if cheating has occurred (check the "Cheating" section in our terms and conditions):
- AED is legally entitled to process personal data to handle and process the request received from the reporter and carry out the investigation related to cheating, as this is required for AED to meet its contractual obligations in respect of such requests.
Regarding the images and videos of yourself:
- AED is legally entitled to process your personal data to display, broadcast, and/or publish it because you have given express consent.
Regarding food preferences:
AED shall process your personal data in order to manage the catering service because you have given express consent.
5. WHEN AND WHY WE MAY TRANSFER YOUR DATA TO THIRD PARTIES
Your data may be transferred to the following addressees for these reasons:
- Public Administrations: for compliance with legal obligations to which AED is subject based on its activity.
- Accounting audit firms: to comply with the legal obligations of auditing accounts to which AED is subject due to its activity.
- Law Enforcement: when our organization is required to provide information in compliance with a legal obligation.
- Other organizers of the event. In this case, data may be transferred to the School of Mathematics and Statistics of the Polytechnic University of Catalonia.
- Providers who require access to your personal data in order to provide the services that AED has hired from them, and with whom AED has subscribed confidentiality and data processing agreements that are necessary and mandatory by the privacy protection regulation.
- We may share your CV with the Sponsors participating at the specific event organized by AED in which you request to participate in. AED will be able to transfer your data due to the fact that you have given your consent.
You will be duly informed if AED transfers personal data to other addressees in the future.
6. INTERNATIONAL DATA TRANSFERS
AED has hired technology service providers located in countries that do not have a data protection regulation equivalent to the European (“Third Countries”). These service providers have signed the confidentiality and data processing agreements required by the regulation, which apply the warranties and safeguards needed to preserve your privacy.
For further information regarding warranties to your privacy, you may contact AED at the electronic or postal addresses previously indicated.
7. HOW LONG WE WILL STORE YOUR DATA
Your personal data will be stored while your relationship with AED is ongoing and, once said relationship is terminated for whatever cause, for the applicable legal terms. Once the relationship is terminated, your data will be processed solely to the effects of demonstrating compliance with the legal or contractual obligations of the Company. Once said legal terms are met, your data will be eliminated or, alternatively, anonymized.
8. WHAT ARE YOUR RIGHTS
We inform you that you have a right to access your personal data, rectify inaccurate data, request their erasure when they are no longer necessary, oppose or limit the processing or request the portability of the data, through the postal and electronic addresses indicated.
Furthermore, if you consider the processing of your personal data violates the regulation or your rights to privacy, you may file a complaint:
- To AED, through the electronic and postal addresses indicated.
- To the Spanish Data Protection Agency (Agencia Española de Protección de Datos) through its electronic or postal addresses.
9. WARNING TO MINORS
AED hereby informs you that minors under the age of 14 may not register on this Website and, therefore, they may not take part in promotional campaigns that AED may conduct in relation to its activity.
Furthermore, you are informed that if you are aged over 14 but under 18, it is recommended that you tell your parents or legal guardians that you intend to access the Website before doing so, in order that the former explain to you the implications of our Terms and Conditions and, specifically, of the Privacy Policy contained herein, as well as elucidating on the possible uses to be made of this Website, notwithstanding the specific cases in which by law the parents or legal guardians of minors between the ages of 14 and 18 must give their consent for their personal data to be processed.
Last Reviewed: September 19, 2024.